Executive Personal Assistant to the CEO & Management Team

About the role

Legacy Underwriting Managers is seeking a highly experienced, mature and discreet Executive Personal Assistant to provide comprehensive support to the CEO and Management Team. The role demands independent operation, anticipation of senior executives’ needs, and meticulous handling of confidential information.

Key responsibilities

• Proactively manage and coordinate staff responsibilities, action items, deadlines and priorities for the CEO and management team, maintaining an action‑item register.
• Schedule and coordinate internal and external meetings, prepare agendas, meeting packs, presentations and take accurate minutes.
• Handle incoming communications – calls, emails, correspondence – screening, prioritising and responding on behalf of the CEO.
• Arrange travel, accommodation, transport and related documentation; act as the primary point of contact with employees, clients, brokers and service providers.
• Maintain organised electronic and physical filing systems, assist with management projects, monitor deadlines and perform reasonable business‑related errands.
• Provide backup office‑administration support, including invoice processing, petty‑cash management, facilities coordination and HR administrative assistance.

Required profile

• Minimum Grade 12 / Matric qualification with 10–15 years’ experience as an Executive Assistant supporting senior leadership.
• Proven ability to manage multiple priorities in a demanding executive environment, with strong judgement, discretion and confidentiality.
• Excellent written and verbal communication skills in English and Afrikaans; French is an advantage.
• Valid driver’s licence, reliable transport and general knowledge of the financial services or short‑term insurance industry is beneficial.

Required skills

• Strong proficiency in Microsoft Office, especially Outlook, Word, Excel and PowerPoint.
• Experience preparing meeting packs, taking minutes and tracking action items.