Executive Assistant to the CEO

About the role

An established professional industry organisation is seeking an experienced Executive Professional Assistant to support its CEO. The role offers high-level, confidential and strategic administrative support so the CEO can manage priorities and key stakeholder interactions. It is a permanent, in-office position, Monday to Friday, 8am to 4pm.

Key responsibilities

• Provide comprehensive professional and administrative support to the CEO
• Manage the CEO's diary, appointments, travel arrangements and meeting schedules
• Screen and prioritise incoming correspondence, calls and requests
• Prepare meeting agendas, briefing packs, presentations and reports; record minutes and track follow-up actions
• Support the CEO in planning, tracking and monitoring strategic initiatives
• Coordinate executive and board meetings, documentation and logistics, and help prepare reports for executive and committee meetings
• Monitor key deadlines and ensure timely submission of reports and documentation
• Serve as a key point of contact between the CEO and internal and external stakeholders, handling sensitive matters with discretion
• Maintain organised electronic and physical filing systems and handle documents confidentially
• Draft, edit and proofread correspondence and documents
• Assist with governance processes, track resolutions and decisions, and ensure records meet governance and audit requirements

Required profile

• Grade 12 and a relevant tertiary qualification (BCom, Office Management, Business Administration or related)
• 5-8 years' experience as a Professional Assistant or Executive Assistant at senior or executive level
• Proven experience supporting a CEO, Managing Director or executive leadership team
• Experience in a corporate, public sector or regulated environment is beneficial
• Highly trustworthy, able to maintain strict confidentiality, proactive, adaptable and solution-focused

Required skills

• Exceptional organisational and time-management skills
• Strong written and verbal communication
• Advanced MS Office (Word, Excel, PowerPoint, Outlook) and SharePoint
• Ability to work independently, under pressure and to meet tight deadlines