Executive Assistant (Remote, US Business Hours)

About the role

Our client, a fast‑growing organization, is looking for a proactive Executive Assistant to support senior leaders operating on U.S. business hours. The role is fully remote and designed to keep executives focused on high‑impact priorities by driving projects, managing communications and ensuring smooth day‑to‑day operations.

Key responsibilities

• Manage complex executive calendars, schedule meetings across multiple stakeholders and resolve conflicts proactively.
• Prepare meeting agendas, capture action items and follow up on deliverables.
• Coordinate domestic travel, itineraries and logistics.
• Lead cross‑functional projects from planning to completion, monitor timelines and use Asana (or similar) to track progress.
• Identify roadblocks, escalate issues and propose practical solutions.
• Draft professional emails, presentations, reports and executive briefings.
• Maintain confidential files, documentation and operating procedures.
• Act as liaison between leadership and internal departments, ensuring alignment and accountability.

Required profile

• 3–5 years of experience providing executive‑level administrative support.
• Strong organizational skills with the ability to prioritize competing requests.
• Excellent written and verbal communication, discretion and professionalism.
• Comfortable working remotely and available during U.S. Eastern Standard Time business hours.
• Proactive problem‑solver who thrives in a fast‑paced environment.

Required skills

• Asana (or comparable project‑management tool).