Events Coordinator – Stellenbosch University Environment

About the role

A Stellenbosch University client is looking for an experienced, independent Events Coordinator to join its Events & Hospitality team, which also covers venue rental and hospitality services. The role sits within a team of 25 and works closely with the Unit Manager, operational team, university stakeholders, service providers and clients. It covers corporate and institutional events such as conferences, workshops, seminars, meetings, networking events, launches, formal functions and celebrations.

Key responsibilities

• Coordinate event logistics (suppliers, décor, catering, venues, technical requirements) in line with company SOPs, and plan and track event timelines and budgets.
• Develop project plans with risk assessments and contingency plans, obtain permits and licences, and run post-event evaluations and reports.
• Act as the main point of contact for clients, manage expectations, run planning meetings and debriefs, and follow up on feedback.
• Keep accurate records of bookings, client communication and event documentation.
• Ensure compliance with health, safety, municipal and organisational requirements, and follow company policies.
• Prepare and manage event budgets, reconcile costs and follow discounting procedures.
• Monitor client satisfaction and improve the guest experience.

Required profile

• Diploma or degree in Event Management, Hospitality, Marketing or a related field.
• At least 2-3 years' experience in event coordination or event management.
• Experience managing multiple events and priorities, working independently with strong attention to detail.
• Strong organisational, project management, communication and problem-solving skills.
• Financial administration and budgeting experience is advantageous.
• Preference for candidates living in the Winelands region; only South African citizens or permanent residents are considered.

Required skills

• Microsoft Office
• Event management software/tools

Remuneration depends on experience and is structured on a cost-to-company basis, with benefits included. Applications go through the recruiter and must include an updated CV, certified tertiary documents and reference letters.