Divisional Secretary & Financial Administrator

About the role

The Industrial division of a well‑established multidisciplinary engineering consultancy in Umhlanga, KZN, is looking for a Divisional Secretary & Financial Administrator. Reporting to the Divisional Management Head, you will ensure smooth office operations, maintain accurate financial records, and support project and tender activities.

Key responsibilities

• Provide general administrative and secretarial support, including typing, filing, document control and reception backup.
• Coordinate meetings, prepare minutes, arrange travel and manage stationery and office supplies.
• Maintain staff leave records, assist with orientations, mentorship, performance reviews and professional registration administration.
• Prepare project initiation documents, process contracts, manage creditor information and weekly timesheets.
• Handle monthly expense, overtime and travel claims, process orders, invoices and credit notes.
• Assist with project budget monitoring, debt collection and month‑end divisional information packs.
• Support tender preparation, coordination and submission of proposals.

Required profile

• Matric qualification.
• Minimum 3 years of experience in a combined administrative, financial and secretarial role.
• Strong numerical ability, attention to detail and experience in invoicing and financial administration.
• Proven ability to gather information, compile reports and manage multiple priorities independently.
• Effective communication skills for interaction with internal and external stakeholders.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Proman (preferred)