Branch Secretary – Administrative Support

About the role

This opportunity offers a key administrative support role within a prominent financial services organisation based in Bloemfontein. You will be instrumental in ensuring the smooth and efficient operation of senior leadership teams, acting as a central point for a wide range of essential business functions.

Key responsibilities

• Provide comprehensive business administrative support to senior leaders and their teams.
• Manage and maintain SharePoint permissions and access to ensure data security and workflow continuity.
• Handle procurement processes, including ordering supplies and managing vendor relationships.
• Coordinate and manage travel arrangements for senior staff, ensuring seamless logistics.
• Oversee resource schedules and optimise the use of meeting rooms and shared facilities.
• Organise and facilitate meetings and workshops, including venue booking, catering, and agenda preparation.
• Assist in compiling Executive Committee reporting dashboards by gathering and collating necessary information.
• Provide technical support for Microsoft Teams and manage library permissions.

Required profile

• Secondary/High school qualification (Matric or equivalent) is required.
• 3‑4 years of experience in secretarial services and business support, including direct support to senior leaders.
• Demonstrated experience managing the operational aspects of an executive office.
• Proficiency in logistics, procurement processes, and technology support such as SharePoint and Teams.
• Practical, results‑oriented approach with strong attention to detail and excellent interpersonal communication.

Required skills

• SharePoint
• Microsoft Teams