Administrative Officer – Distribution Centre

About the role

OVK is seeking an Administrative Officer to support its Distribution Centre in Bloemfontein. The role ensures that all administrative processes are completed accurately, on time and in line with cut‑off deadlines, providing reliable document and system support to the operations team.

Key responsibilities

• Maintain up‑to‑date time‑sheets, attendance, leave, overtime and shift records and submit them promptly.
• Process and verify Goods Outbound (GOB) documents within required cut‑off times and follow up on missing paperwork.
• Prepare and file shipping documents, freight statements, delivery notes and other logistical records.
• Handle invoicing, ensuring transactions match the correct documentation and inventory movements.
• Record claims, returns, shortages and damaged stock accurately and keep a follow‑up register.
• Reconcile system transactions with supporting documents and escalate any anomalies without delay.
• Provide administrative assistance to the manager, assistant manager, drivers and relevant departments.
• Archive records in accordance with OVK procedures, audit requirements and applicable legislation.

Required profile

• Grade 12 with Accounting or a related administrative subject; an additional administrative qualification is advantageous.
• 2–3 years of relevant administrative experience, preferably in logistics, distribution, inventory or creditors/receivables.
• Strong written and spoken Afrikaans and English communication skills.

Required skills

• Proficient use of Microsoft Excel.
• Experience with AS400 or other inventory management systems.