Administrative/Secretarial Assistant to Election Expert Team Leader

About the role

DT Global is seeking an Administrative/Secretarial Assistant to support the Team Leader of the EU Election Expert Mission (EEM) in South Africa. The role involves providing high‑level administrative support, coordinating meetings with election authorities and other stakeholders, and ensuring smooth day‑to‑day operations of the mission.

Key responsibilities

• Arrange appointments and maintain the mission’s calendar.
• Screen telephone calls, answer queries discreetly, and manage correspondence.
• Organise meetings with national election authorities, political parties, media, and civil society representatives.
• Draft non‑substantive letters and ensure timely follow‑up.
• Maintain contact lists of interlocutors, including names, addresses, and phone numbers.
• Coordinate with the mission’s driver(s) for scheduling and transport to stakeholder meetings.
• Perform other duties as required to support the Team Leader.

Required profile

• Completion of secondary education; a degree in political science, social sciences, international relations or related field is an asset.
• At least three years of relevant experience as an administrative assistant, secretary or office manager.
• Excellent written and oral communication skills in English.
• Full‑time availability, six days a week from 8 am to 5 pm.
• Ability to work independently from home with own telephone and computer, and to travel independently as needed.
• Good computer skills and ability to maintain absolute discretion and confidentiality.
• Proven ability to work impartially with people of diverse cultural, religious, gender and political backgrounds.
• Strong organisational skills and capacity to handle work efficiently and timely.
• Demonstrated ability to develop and maintain effective relationships with counterparts.