Administrative Assistant – Permit Management (Night Shift)

About the role

We are seeking a highly organized Administrative Assistant to manage the end‑to‑end permit research and submission process for our operations team. This remote, night‑shift position supports U.S.‑based Operations Leads by handling communications with government offices and customers.

Key responsibilities

• Research permit requirements using internal databases, AI tools, and official government resources.
• Make outbound calls to U.S. government offices to verify requirements and follow up on submissions.
• Build, track, and manage permit‑related tasks from initiation to completion.
• Coordinate with customers to gather necessary documents and information.
• Submit permit applications through government portals and address follow‑up queries.
• Maintain accurate, organized documentation for each project.

Required profile

• Minimum 2 years of experience in an administrative, virtual assistant, BPO, or operations role.
• Strong written and spoken English communication skills.
• Exceptional attention to detail; small errors can have significant impact.
• Self‑directed and able to manage multiple tasks independently.
• Comfortable using AI tools and discerning when manual verification is needed.
• Reliable equipment: laptop/desktop with Intel i5 or better, 8 GB RAM, stable internet with backup, and a noise‑cancelling microphone/headset.

Required skills

What we offer

• 40‑hour work week (Monday‑Friday) night shift: 9 PM – 5 AM (aligned with U.S. business hours).
• Independent contractor arrangement (no benefits or PTO).
• Hourly pay ranging from $3.50 to $7.00 based on experience and location.