Team Coordinator

About the role

The Team Coordinator supports allocated teams by handling administrative management, scheduling meetings, and maintaining accurate time‑and‑attendance records. The role also coordinates project delivery, facilitates communication, and ensures smooth workflow across the team.

Key responsibilities

• Schedule and attend stand‑up meetings, prepare and distribute minutes to relevant team members and leaders.
• Maintain the Time and Attendance system, ensuring all team members’ hours are captured accurately and reports are utilized for daily time management.
• Plan weekly remote and support rosters, distribute them promptly, and keep the project team calendar up to date.
• Document knowledge‑sharing sessions, decisions, and changes, storing them in an organized electronic filing system.
• Track project delivery from kickoff to closure, handling routine administration queries from team leaders.
• Open, prioritize, and route incoming emails, escalating urgent matters to the Team Leader.
• Produce weekly or monthly progress reports for management and conduct regular process analyses.
• Coordinate team‑building initiatives and maintain effective relationships with team members.

Required profile

• Adaptable and resilient, able to handle pressure and adjust plans to meet changing demands.
• Positive attitude toward change, open to new ideas, and willing to take on additional responsibilities.
• Strong analytical, critical‑thinking and problem‑solving abilities.
• Excellent verbal and written communication skills with a cooperative attitude toward executives, managers, and staff.
• Ability to manage multiple tasks, adhere to guidelines and meet deadlines.