Administrative Assistant - Geomatics Programmes

About the role

The School of Architecture, Planning & Geomatics, part of the Faculty of Engineering & the Built Environment at the University of Cape Town, is looking for an Administrative Assistant (payclass 7, permanent position) to provide full administrative support to the undergraduate and postgraduate Geomatics programmes and their staff. The work calls for strong interpersonal, communication and multi-tasking skills, knowledge of university academic administration and finance processes, and the ability to work independently and under pressure.

Key responsibilities

• Provide full administration support to the Geomatics programmes and staff, including admissions, registration, student and stakeholder queries, minute-taking, ethics applications, timetabling, class scheduling, examination processing, tutor and part-time staff appointments
• Monitor operational budgets for Geomatics and book transport for fieldwork and handle p-card administration
• Provide front-desk (reception) administration and third-party administration
• Assist with Geomatics events
• Process external examiner appointments and payments and help manage exam processes (marks processing, exam timetables, venue administration)
• Liaise with the EBE Faculty Office

Required profile

• NQF 4 plus a relevant NQF 6 qualification
• At least 3 years of relevant experience in academic administration at a higher education institution or similar
• Experience of undergraduate and postgraduate administration processes using PeopleSoft or similar systems, and sound knowledge of class scheduling via PeopleSoft
• Sound knowledge of HR appointment processes and finance in a higher education institution
• Excellent organisational, planning and communication skills, time management and ability to work under pressure to competing deadlines
• Proven computer literacy and experience with eRA is advantageous

Required skills

• PeopleSoft or similar academic administration systems
• Ms Word, PowerPoint, Adobe Acrobat, Excel, Internet, email, Ms Teams
• Amathuba/Vula or similar learning platforms

The annual cost of employment, including benefits, is R408 664 and R480 782. Applications are made through the university's internal careers site, with a letter of motivation, CV, three referees, highest qualification and a copy of ID or passport. The closing date is 26 October 2026.