Administration Assistant – Kirkwood Care Centre

About the role

A vacancy exists for an Administration Assistant at Kirkwood Care Centre in Kirkwood, reporting to the Senior Admin Officer. The successful candidate will provide full administration support to the Admin Officer and the MANCO team.

Key responsibilities

• Assist the Admin Officer with ad‑hoc tasks.
• Perform general admin duties such as filing and taking minutes.
• Answer telephones and handle verbal and written messages appropriately.
• Maintain a proper filing system.
• Manage admission and discharge of patients.
• Accurately capture patient statistics on iMeds or other systems.
• Assist in reviewing and establishing internal controls.
• Continuously improve working methods for standardisation and efficiency.
• Oversee archive management.

Required profile

• Matric qualification.
• Office administration studies (advantageous).
• Proficiency in MS Office.
• Knowledge of SAP and iMeds.
• At least one year of experience as an administration assistant in a healthcare facility (advantageous).

Required skills

• Problem‑solving, analysis and judgment.
• Engaging diversity.
• Energy and drive.
• Resilience.
• Influencing.
• Verbal and written communication.
• Excellence orientation.
• Ethical behaviour.
• Attention to detail.
• Deadline driven.
• Interpersonal and communication skills.
• Building relationships.
• Organisational awareness.
• Customer responsiveness.
• Ability to work under pressure.