Accounts Payable Clerk

About the role

The Accounts Payable Clerk is responsible for the accurate recording, verification and management of all creditor transactions for an Accor hotel. This role ensures that invoices are processed correctly, payments are made on time, and financial records are reconciled at month‑end.

Key responsibilities

• Verify invoices for accuracy, proper authorisation and attachment of approved purchase orders.
• Maintain up‑to‑date vendor information in the Accounts Payable module.
• Code invoices with appropriate supplier and general‑ledger accounts and ensure correct GST accounting.
• Prevent duplicate payments through appropriate control measures.
• Prepare and execute payment runs in line with vendor terms, reconciling payment reports with approved invoices.
• Reconcile supplier statements, follow up on missing invoices and coordinate overseas payments with banks or online facilities.
• File paid invoices securely, attaching system‑generated remittance advices.
• Perform month‑end reconciliations between the inventory ledger and the Accounts Payable ledger.
• Prepare accrual journals for outstanding purchase orders and recurring expenses.
• Monitor the A/P ageing report and address credit notes or missing invoices.
• Carry out any other reasonable duties assigned by the department.

Required profile

Required skills