Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a fast‑moving startup executive. The role is fully remote and serves multiple countries in Latin America, helping the executive stay organized and efficient.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Improve internal workflows, create and maintain SOPs, documentation, and reports.
• Conduct data analysis to support decision‑making and project coordination.
• Facilitate cross‑functional communication and ensure smooth internal coordination.

Required profile

• Minimum 2 years experience as an Operations, Project, Recruiting Coordinator or similar role.
• Fluent English (C1 level) – written and spoken.
• At least one prior role held for 2 + years.
• Comfortable working with Google Workspace, Slack, Notion and enthusiastic about AI tools.
• Self‑starter who takes initiative without being asked.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD total.
• Raises every six months, fixed schedule, no overtime or weekends.
• Paid holidays, vacation, sick days, family‑care days, parental leave and global health insurance.
• 100 % remote work forever, 5‑week paid training.
• Clear growth paths to Senior EA, Customer Success Manager or Chief of Staff.