Virtual Executive Assistant – Remote (Latin America)

About the role

We are looking for a proactive Virtual Executive Assistant to support a fast‑moving startup executive. The role is fully remote and serves a US or Canadian startup while contributing to Viva’s mission of creating career opportunities for women across Latin America.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Streamline internal workflows, produce data analyses, generate reports, and maintain SOPs and documentation.
• Coordinate cross‑functional projects and ensure smooth internal communication.

Required profile

• 2+ years experience as an Operations, Project, Recruiting or Executive Coordinator (or similar).
• Minimum C1 English proficiency, both written and spoken.
• Demonstrated ability to work independently with at least one role held for 2+ years.
• Comfortable using Google Workspace, Slack, and Notion; enthusiastic about AI tools.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Raises every six months, paid holidays, vacation, sick and family care days, parental leave.
• Global health insurance, 100 % remote work forever, 4‑week paid training.
• Career progression to Senior EA, Customer Success Manager or Chief of Staff.