Virtual Executive Assistant (Remote)

About the role

Viva is seeking a Virtual Executive Assistant to support a fast‑moving US or Canadian startup executive. The role is fully remote and focuses on keeping the executive’s schedule, communications, and operational workflows running smoothly.

Key responsibilities

• Manage the executive’s calendar, inbox, meeting coordination, travel arrangements, expense reporting, and event planning.
• Improve internal workflows, create and maintain SOPs, produce data analyses and reports, and coordinate cross‑functional projects.
• Document processes and ensure seamless internal coordination across teams.

Required profile

• At least 2 years of experience as an Operations, Project, Recruiting Coordinator, Project Manager, or a similar role.
• Fluent English (C1 level) – written and spoken.
• Demonstrated ability to work independently for a minimum of two years in a prior position.
• Proactive mindset and comfort working in a remote‑first environment.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100 % remote work forever.
• Four‑week paid training and clear growth paths to Senior EA, CSM, or Chief of Staff.