Various Administrative and Audit Positions

Job Adverts May2024 0

Ramotshere Moiloa Local Municipality
Ramotshere Moiloa Local Municipality
ASSISTANT PERSONNEL ADMINISTRATION station inspections (consultation with employees). Assessing through proper procurement and control of all stock,
DEPARTMENT: CORPORATE SERVICES the results of the analysis and recommend to Management materials and equipment.
POST LEVEL: 7 through a report. Ensure the functionality of the SHE team to • Plan, direct and coordinate the procurement of goods and
REMUNERATION: R351 595.00 – R388 273.00 ensure that relevant role players. Contribute to the effectiveness services at the best price, at the right time, best quality
of the OHS programme by establishing and facilitating OHS and correct quantity, to ensure cost effectiveness and to
Requirements: Diploma in human resource field. Computer Committee meetings. Taking and preparing minutes and act in accordance with the procedures and prescriptions of
literacy. Good communication skills. Attention to detail. distribute to Committee members. Preparing agendas for the procurement act, by overseeing the following amongst
Bilingualism. Knowledge of municipal procedures and relevant next meeting, filing copies of minutes for future reference. others:
management skills including legislation. Good understanding Implementing the recommendations of the OHS Committee.
of Batho-Pele principles and the meaning thereof. Excellent and Perform recordkeeping for audit purposes. Recording incidents » Obtaining stock level reports from the stock section
effective communication skills. To administer all leave records occurred for Injuries on duty. Ensuring that the Occupational » Analysing the stock purchase request form
of all employees. Preparation of salaries of all employees. Health and Safety Officer reports all incidents to the » Determine if the stock must be purchased accordingly to
Compensation Commissioner as prescribed in the Act. minimum/ maximum stock levels and demand
KEY PERFORMANCE AREAS: » Decisions must be taken if the request for stock is a once-off
To ensure proper and accurate personnel records are kept. SENIOR INTERNAL AUDITORS demand or normal stick item
To administer benefit schemes of all employees. Upkeep of DEPARTMENT: OFFICE OF THE MUNICIPAL MANAGER X2 » When it is a once-off demand, a buy-out option is considered
personnel files and changes to update information. To liaise with POST LEVEL: 4 by completion of buy-out requisition and order.
municipality and benefit scheme administrators. Assist with REMUNERATION: R 509 935.00 - R 535 951.00 Per Aunnum » If it is a new stock item, the relevant department must be
vacancy applications. Assist with interview sessions. To oversee consulted for input
preparation of new entrants and exit and liaise with payroll on The position reports to the Manager internal audit and provides » prices with suppliers to ensure cost reduction
regular basis. Secure confidential information of all employees. support to the Audit Committee and must ensure that an » Purchases will be done on obtaining quotations or by tender
effective internal audit service is rendered to the Ramotshere process as per Procurement Policy
HUMAN RESOURCES: PROCUREMENT AND Moiloa Local Municipality. » On receipt of quotations, price analysis and stock availability
MAINTENANCE is considered
DEPARTMENT: CORPORATE SERVICES REQUIREMENTS: » A purchase order is placed by telephone or fax
POST LEVEL: 4 An appropriate B.com/B.Compt. Degree with Auditing and » Always considering outstanding orders
REMUNERATION: R 509 935.00 - R 535 951.00 Per Annum Accounting as major subjects or a three-year National Diploma » Always consider items on tender
in Auditing/B.Tech with three experiences in the field or » Obtain a buyout requisition from relevant departments
REQUIREMENTS: equivalent NQF6 qualification coupled with appropriate audit » Check all the details in the requisition to ensure compliance
B-Degree/ Diploma in Human Resources qualification. NQF experience. A minimum three years’ experience as Senior with the Procurement Policy
6. Computer Literacy (MS Word, MS Excel, MS PowerPoint). Internal Auditor or five years’ experience as Internal Auditor. » Check vote numbers/ descriptions/ quantity/ signatures/
Three (3) years’ relevant experience in Human Resource field Possession or studying towards any of the IIA certification calculations, etc
will be an added advantage. Must have driver’s licence (code 08 such as Certified Internal Auditor (CIA). Certification in Control » Any changes to be authorised
or 10). Excellent and effective communication skills. Knowledge Self-Assessment (CCSA) Certification in Risk Management » Any uncertainty in the requisition is clarified with the
of municipal procedures and relevant management skills Assurance (CRMA) will be an added advantage. Computer relevant department
including legislation. Preparations of salaries and salary related literacy with knowledge of Microsoft packages and sound » The order is issued accordingly
documents for payment Attention to detail. Deep grounding in knowledge of auditing software such as Teammate, ACL » Advising other departments on the correct completion of
human resource. Good understanding of employee benefits and Barnowl. Demonstrate sound knowledge of current Internal budget requisition in accordance with procurement policy.
leave administration. Language efficiency. Good understanding Auditing Standards, methodologies, risk management,
of Batho-Pele principles and the meaning thereof. governance and control frameworks. Knowledge of relevant • Plan and control the activities of subordinates:
legislation such as Municipal Finance Management Act. • Perform administrative and human resource related activities
KEY PERFORMANCE AREAS: Recruit, select and place Public Finance Management Act, Public Audit Act, Treasury to ensure that all personnel work according to the prescribed
personnel. To develop, implement and maintain personnel Regulations and International Standards for the professional policies and procedures
information system. Assist with vacancy applications. Co- Practice of Internal Auditing. Good analytical problem-solving • Provide co-ordination between the activities of the
ordinate interview sessions. To co-ordinate the implementation and communication skills (written and verbal) A valid driver’s procurement of stock and the control over existing stock
of performance management. To co-ordinate employee license is a must to travel throughout the area of jurisdiction of • Administer the implementation of policies and procedures
assistance programs. To oversee preparation of new entrants the Municipality. with regard to procurement and stock control
and exit and liaise with payroll on regular basis. Key Performance Areas: Assist the Manager with general • Ensure that the inventory management policy is reviewed at
management of the Internal Audit Unit. Prepare internal Audit least once a year.
SENIOR ADMIN OFFICER: LAND USE, PROPERTIES AND Strategic and Operational plans and manage such plans. • Oversee the timely adjustment of stock to ensure that
VALUATIONS Review and quality assure audit working papers and audit correct stock levels are maintained
DEPARTMENT: MUNICIPAL PLANNING AND reports. Assist with Audit Committee reports, audit packs • Set stock levels in co-ordination with directorates; especially
DEVELOPMENT and appropriate Audit Committee support. Ensuring Internal high turnover items to ensure that the correct items are
POST LEVEL: 4 Quality Assurance reviews and maintaining a Quality Assurance carried
REMUNERATION: R 509 935.00 - R 535 951.00 Per Annum and Improvements Programme. Ensure efficient and effective • Oversee the effective and efficient record-keeping of
utilisation of resources and proper management of audit stock on hand to ensure that all stock received and issued
REQUIREMENTS: assignments with budgetary and time parameters. Manage correspond with inventory registers/computer/financial
Diploma in Town and Regional Planning or relevant B-Degree. key performance areas of subordinates, identification and system balances.
NQF Level 6. Computer literacy. Bilinguallsm. Communication management of staff training and development requirements • Responsible for proper and safe organising of stores/store
skills. Accuracy. Negotiation skills. Report writing. Four (4) years including the performance of on-the-job-training. Manage area to ensure orderly stores.
relevant experience. relationships with client management and other stakeholders. • Manage the preparation of yearly stocktaking/ participation
Conduct reviews and development of Internal Audit policies to ensure that the stocktaking was done properly according
KEY COMPETENCIES: and procedures, charters and methodologies as appropriate. to prescribed regulations, by seeing to it that the following
General office admin and typing. Ability to ensure that lease Perform all relevant functions related to this post as stipulated functions are carried out.
and or rental agreements on council properties are in place and in the MFMA/PFMA and treasury Regulations. • Liase with creditors division to ensure that the supply
legal. Ability to co-ordinate valuation of properties. Ability to chain management function is performed effectively and
draft valuation roll. UNIT MANAGER INTERNAL AUDIT efficiently.
DEPARTMENT: OFFICE OF THE MUNICIPAL MANAGER • Disposal of stock / auction / write-off to ensure that the
KEY PERFORMANCE: POST LEVEL: 2a redundant / obsolete stock has been verified to the auction
To ensure that lease and or rental agreements on Council REMUNERATION: R653 206.00 PER ANNUM store,
properties are in place and legal. To ensure all purchase • Prepare monthly reports and quarterly reports to be
agreements are beneficial to council. To develop and keep a The position provides support to the Audit and Risk Committee submitted to council.
register of all agreements, contracts and securities. To ensure and must ensure that an effective internal audit service is • Prepare and ensure that full stock counts are done two times
the all developments within the Municipality are planned for. To rendered to the Ramotshere Moiloa Local Municipality. in a financial year and spot count on quarterly basis.
take control of the spatial development, land use management • Provide the external and internal auditors with information
and land development planning. To take ownership of the REQUIREMENTS: to ensure compliance during the audit and respond to Audit
management and co-ordination of the valuation of properties An appropriate B.com/ B.Compt. Degree with Auditing and findings.
and the drafting/ update of the valuation roll. Accounting as major subjects or three-year National Diploma in • Prepare the reconciliation of the stock general ledger and
Auditing/ B.Tech. with three (3) years’ experience in the field or the stock valuations.
UNIT MANAGER: MUNICIPAL PUBLIC ACCOUNTS NQF 6 qualification coupled with appropriate audit experience. • Prepare council item of stock adjustment or write-offs.
COMMITTEE (MPAC) ADMINISTRATION A minimum three (3) years’ experience in middle management.
DEPARTMENT: OFICE OF THE MUNICIPAL MANAGER Possession or studying towards any of the IIA certifications STORE ASSISTANT
POST LEVEL: 2a such as Certified Internal Auditor (CIA), Certification in Control POST LEVEL : 10
REMUNERATION: R653 206.00 per annum Self-Assessment (CCSA), Certification in Risk Management REMUNERATION: 218 674.00-243 647.00
Assurance (CRMA) etc. will be an added advantage. Computer ACADEMIC QUALIFICATION REQUIREMENTS
REQUIREMENTS: literacy with knowledge of Microsoft packages and sound
The ideal applicant should be in possession of a Diploma / B knowledge of auding software such as Teammate, ACL, Barnowl. Grade 12, Computer Literacy, National Diploma in Supply Chain
Com Accounting with qualification as a charted Accountant as Demonstrate sound knowledge of current Internal Auditing Management or Procurement, Good interpersonal Skills, Good
added advantage Standards, methodologies, risk management, governance Communication Skills,
A minimum of 3 years ‘experience in Local Government as well and control frameworks. Knowledge of relevant legislation
as Auditing, unless a candidate can demonstrate that she/ such as Municipal Finance Management Act, Public Finance EXPERIENCE REQUIREMENTS
he has developed necessary competencies in government. Management Act, Public Audit Act, Treasury Regulations • Minimum of 2 years relevant experience in the stores/
Knowledge of Municipal Finance Management and Supply and International Standards for the Professional Practice of warehouse environment.
Chain Management processes, high degree of confidentially. Internal Auditing. Good analytical, problem solving-solving • Working knowledge of pastel evolution software will serve as
Computer Literacy. A valid RSA driver`s license. and communication skills (written and verbal). A valid driver’s an added advantage
licence is a must to travel throughout the area of jurisdiction of
KEY COMPETENCIES: Knowledge of Local Government the Municipality. KEY ERFORMANCE AREAS
legislations, processes and procedures, good communications • Assist with the issuance of stock, material and equipment.
skill, people Management and facilitation skills and co- KEY PERFORMANCE AREAS: • Assist with the unloading of stock, materials and equipment
ordination. Assist with general management of the Internal Audit Unit. during dispatch/ receiving.
Prepare Internal Audit Strategic and Operational plans and • Responsible for the packing/storage of all stock, materials
KEY PERFOMANCE AREAS: manage such plans. Review and quality assure audit working and equipment in designated areas, racks and other storage
Assist the Chairperson and the committees to run the papers and audit reports. Assist with Audit Committee reports, spaces:
committee affairs. Draw the annual MPAC Programme in line audit packs and appropriate Audit Committee support. • Ensure that stores/storage areas are neat and safe and are
with municipal cycle, source Municipal Council documents Managing Internal Quality Assurance reviews and maintaining done in terms of prescribed procedures/methods,
and reports that are needed for MPAC in order to perform its a Quality Assurance and Improvements Programmes. Ensure • Stock control (receiving) to receive incoming goods from
duties. Benchmark committee activities as well as functionality efficient and effective utilisation of resources and proper various suppliers to ensure proper control over stock and
with other municipalities’ Ensures that MPAC report are tabled management of audit assignments with budgetary and time that there is stock.
in council and track implementations of MPAC resolutions by parameters. Manage Key Performance Areas (KPA’s) of • Stock taking counting of stock and other preparations under
Council, serve as advisor to the chairperson Records and Files, subordinates, identification and management of staff training supervision of the supervisor.
Liaise with internal Audit Shared service. Table all internal audit and development requirements including the performance • Conduct daily spot checks of stock to ensure that re-ordering
reports to the Council. of on- the-job training. Manage relationships with client and minimum stock levels are maintained.
management and other stakeholders. Conduct reviews and • Assist with admin duties procurement officer with
OCCUPATIONAL HEALTH AND SAFETY OFFICER development of internal Audit policies and procedures, administrative duties.
DEPARTMENT: CORPORATE SERVICES charters and methodologies as appropriate. Perform all relevant • Capture stock issues on the pastel system.
POST LEVEL: 4 functions related to this post as stipulated in the MFMA/PFMA • Filling of all store’s requisitions.
REMUNERATION: R 509 935.00 - R535 951.00 Per Annum and treasury Regulations. • Oversee and ensure cleanliness of stores at all times with the
assistance of General assistant.
REQUIREMENTS: DIRECTORATE: BUDGET AND TREASURY OFFICE
Matric. National Diploma or Degree in Occupational Health ACCOUNTANT INVENTORY MANAGEMENT PLEASE NOTE: A covering letter, clearly stating the position
and Safety/ National Diploma in Human Resources /National POST LEVEL : 4 you are applying for, certified copies of academic qualifications
Diploma in Public Administration / National Diploma in REMUNERATION: 509 935.00- 535 951.00 per annum and a copy of your Curriculum Vitae must accompany the
Occupational Hygiene / NQF Level 6 in the relevant field ACADEMIC QUALIFICATION REQUIREMENTS applications. Short-listed candidates will be required to produce
or equivalent qualification. Knowledge and experience in original copies of academic qualifications on the day of the
Occupational health and safety programmes. Valid driver’s Recognised NQF level 6 in the field of accounting, Financial interview. Correspondence will only entered into with short-
licence. Computer literacy. Good planning, organising, Management or external audit (NOT internal audit) e.g. BCom listed candidates. If you do not receive a notification regarding
coordination and facilitation skills. Investigation skills. accounting, BCom Financial Management etc. (inherent job your application within the one months of the closing date,
Analytical and research skills. Good interpersonal and Requirement) OR Equivalent National Diploma kindly assume that your application was not successful. The
communications skills. • Knowledge of GRAP/IAS standards on assets e.g. GRAP 12, municipality reserves the right to make no appointment.
17, 100, Understanding of Accounting Practises.
KEY RESPONSIBILITY AREAS: • Knowledge of MFMA, Supply Chain Management Applications with comprehensive CV’s and certified copies
OHS functions- Implement the requirements of Occupational Regulations and related legislations will serve as an added of qualifications should be addressed to: The Municipal
Health and Safety Act by establishing OHS committee, advantage. Manager, Ramotshere Moiloa Local Municipality, P.O
developing OHS policies, facilitating the appointment and BOX 92, ZEERUST, 2865. Applications to be forwarded at:
training of H & S representatives, first aiders in line with the EXPERIENCE REQUIREMENTS
OH & Safety Act. Identifying, assessing and controlling risks • Minimum of 3 years relevant experience in the stores/ ENQUIRIES:
and hazards (though risk assessment plan/report). Developing warehouse environment
2024 709

and Implementing safety working procedures. Developing an • Working knowledge of pastel evolution software will serve Mr.M.E Mangope at 018 642 1081 Ext 206
emergency plan and investigating incidents and accidents in as an added advantage Notice No:
the work place. Implement OHS Management System in order
to ensure employees, safety in the Municipality/Workplace. KEY ERFORMANCE AREAS Closing Date: 11 June 2024
Conducting risk assessment process through office and work • Responsible for the attainment of the council’s objectives