Remote Personal Assistant (South Africa)

About the role

D2B is looking for a highly organised, proactive and detail-oriented Personal Assistant to provide comprehensive administrative support from home in South Africa. The role covers diary and email management, billing and invoicing, and basic financial administration, and supports the smooth running of the business.

Key responsibilities

• Diary and email management: manage calendars, appointments and meetings; coordinate meetings and prepare agendas; monitor and prioritise emails, draft and respond to routine communications, follow up on action items and arrange travel and accommodation.
• Billing and invoicing: prepare and issue invoices accurately and on time, verify billing details, maintain billing records and trackers, follow up on outstanding invoices, liaise with clients and suppliers on billing queries, and help prepare statements and expense summaries.
• Basic financial administration: maintain financial records, spreadsheets and databases; record expenses, receipts and payments; assist with accounts payable and receivable; reconcile invoices and receipts; help monitor expenses and prepare financial summaries for management; liaise with accountants and bookkeepers.
• General administrative support: prepare documents, reports and presentations; keep electronic files organised; manage office supplies and requests; coordinate with clients and suppliers; assist with data entry and deadline tracking.

Required profile

• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant or Office Administrator, or a similar role.
• Practical experience in billing, invoice preparation and basic financial administration.
• Experience managing calendars, appointments, email correspondence and business communications.
• Good understanding of basic accounts payable and receivable processes.
• Strong written and verbal communication, organisational skills and attention to detail.
• Ability to manage multiple tasks, prioritise workloads and meet deadlines.
• High level of professionalism and discretion with confidential information.
• Preferred: relevant qualification in business administration, finance or accounting; experience supporting senior management; familiarity with Xero, QuickBooks or Sage; experience in a fast-paced or remote environment.

Required skills

• Proficiency in Microsoft Office, especially Outlook, Word and Excel, or equivalent tools.
• Maintaining spreadsheets, financial trackers and administrative records.