Supply Chain Administrator

About the role

The Supply Chain Administrator supports Rugged SA’s Procurement & Logistics function by maintaining product data in the ERP system, processing purchase orders, and monitoring shipments from order to delivery. The role also assists with import/export documentation, coordinates clearing and distribution, and keeps internal teams informed about stock movements.

Key responsibilities

• Create, load and maintain SKU and product information on the ERP system, ensuring pricing, specifications and supplier details are up‑to‑date.
• Load and process purchase orders, liaise with suppliers and clearing agents, and follow up on order confirmations, lead times and delays.
• Assist with import and export paperwork, request cost estimates for clearing and distribution, and compile necessary customs documentation.
• Monitor stock levels, flag reorder needs, and maintain supplier contact and pricing records.
• Match supplier invoices to purchase orders and perform basic invoice reconciliation before finance sign‑off.
• Track inbound and outbound shipments, update logistics records, and communicate shipment status to relevant stakeholders.
• Maintain organized filing of purchase orders, shipping documents, customs paperwork and supplier correspondence.
• Prepare regular reports on procurement activity, shipment status and stock levels; support month‑end and ad‑hoc reporting.
• Provide administrative support for procurement and logistics projects as required.

Required profile

• Minimum 3 + years of experience in an administrative or supply‑chain support role.
• Experience in project coordination or facilitation.
• Highly motivated self‑starter with strong attention to detail.
• Comfortable working across multiple systems in a fast‑paced environment.

Required skills

• Proficiency with ERP data entry and management.
• Advanced use of Microsoft Excel.
• Competence in Microsoft Word, PowerPoint, Outlook and Teams.