Site Administrator – Technical Support

About the role

The Site Administrator provides day‑to‑day administrative support to technical coordinators and technicians across the Samancor Mooinooi and Millsell sites. The role ensures smooth operation of office processes, travel arrangements, data reporting and store management.

Key responsibilities

• Act as the primary internal contact for technical coordinators and technicians in the region.
• Handle typing, filing, data entry, travel claims, HR documentation and information management.
• Prepare and collate data for monthly, quarterly and annual reports.
• Book travel and accommodation for department staff and maintain POD and debtor lists.
• Generate accurate quotes, verify orders, submit quotes for invoicing and follow up on contracts and unpaid items.
• Process SABS requests, field service reports and instrument deliveries in the SMS system.
• Update lease and maintenance contracts for invoicing and ensure timely entry of requisitions in Syspro.
• Maintain store inventory, conduct stock‑takes, resolve discrepancies and order supplies.
• Perform general housekeeping and any other reasonable duties assigned by the supervisor.

Required profile

• Matric qualification.
• Minimum three years of experience in an administrative role.
• Good computer skills, especially Microsoft Excel; knowledge of Syspro is advantageous.
• Understanding of in‑store operations.
• Own a reliable vehicle.
• Excellent oral and written communication, highly organized, able to multitask and maintain confidentiality.

Required skills

• Microsoft Excel
• Microsoft Office suite
• Syspro (advantageous)