Site Administrator

About the role

The Site Administrator will provide comprehensive administrative, financial and operational support for our construction site in the Thabazimbi area. Reporting to the Contracts Manager and working closely with Finance, this role ensures smooth day‑to‑day site operations and strong financial controls.

Key responsibilities

• Prepare and raise debtor invoices accurately, upload them to client platforms and manage credit notes.
• Follow up on outstanding payments, resolve invoicing queries and investigate billing discrepancies.
• Monitor site expenditure, identify cost variances and support month‑end reconciliations and reporting.
• Manage petty cash and Instant Money requests in line with company policies.
• Raise purchase requisitions, process goods receipting, track purchase orders and liaise with suppliers on orders and invoices.
• Maintain organised filing systems, ensure confidential handling of documents and support the Contracts and Site Managers with general administration.
• Build effective relationships with Finance, Procurement, HR and Head Office, acting as the primary administrative contact for site operations.
• Maintain data integrity across invoicing, procurement and payroll administration and identify process‑improvement opportunities.

Required profile

• Highly organised, detail‑oriented and proactive.
• Strong numerical aptitude and ability to manage financial data.
• Excellent communication skills and ability to work collaboratively with multiple departments.
• Ability to handle confidential information and adhere to company policies.

Required skills