Senior Secretary - Psychosocial Support

About the role

The Department of Basic Education is recruiting a Senior Secretary (ref. DBE/78/2026) for its Directorate of Psychosocial Support, within the Care and Support in Schools branch. The post is based in Pretoria and provides secretarial and administrative support to the Director: Psychosocial Support.

Key responsibilities

• Provide secretarial and administrative support to the Director: Psychosocial Support.
• Manage the Director's diary by scheduling meetings, appointments and events.
• Receive, screen and direct telephone calls and correspondence.
• Draft routing correspondence, submissions, reports and presentations.
• Coordinate meetings, prepare agendas, take minutes and follow up on resolutions.
• Manage incoming and outgoing documents and keep records management systems in line with departmental policy and the National Archives and Records Service requirements.
• Arrange travel and accommodation for the Director and process related claims.
• Maintain logistical and administrative support for workshops, meetings and stakeholder engagement.
• Maintain office supplies and liaise with internal and external stakeholders on behalf of the Director.

Required profile

• Senior Certificate or equivalent.
• One year of relevant experience in secretarial or administrative support to senior management is an added advantage.
• A valid driver's licence is an added advantage.
• Ability to work under pressure, maintain confidentiality and manage multiple tasks.

Required skills

• Knowledge of administrative and clerical procedures, departmental policies and public service regulatory frameworks.
• Good verbal and written communication, interpersonal, organisational and planning skills, telephone etiquette, record management, minute-taking and report writing.
• Sound knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook and Teams).

Successful candidates must sign an annual performance agreement, disclose financial interests annually and undergo security clearance. The advertised salary is R280 278 per annum (Level 06).