Senior Officer: Office Administrator

About the role

The Senior Officer provides comprehensive administrative, operational and coordination support to the Knowledge Information Management Services (KIMS) Division at the South African Medical Research Council (SAMRC). The role covers the administration of divisional processes, systems, records and office operations, working closely with the Division Manager and the KIMS team. It is a permanent position based in Cape Town.

Key responsibilities

• Coordinate day-to-day administrative operations and office support for KIMS.
• Manage office resources, supplies, equipment, travel and accommodation arrangements.
• Administer Interlibrary Loan (ILL) requests, renewals, returns and related records.
• Maintain accurate administrative, library, financial and electronic records.
• Provide financial administration support, including expenditure, invoices, claims and JDE transactions.
• Monitor compliance with SAMRC financial, administrative and procurement processes.
• Process travel and subsistence claims, coordinate renewal and payment of library subscriptions, and monitor Service Level Agreements (SLAs).
• Perform journal cataloguing and linking, and support information retrieval and library service delivery.
• Liaise professionally with internal and external stakeholders.

Required profile

• National Diploma (NQF 6) in Office Administration, Public Administration, Business Administration, Library and Information Science or a related field.
• 3 years of relevant experience in administration or a related support environment, including 1 year in a research or academic library environment.
• Working knowledge of SAMRC processes and policies, including National Treasury Guidelines and Supply Chain Management processes.

Required skills

• Knowledge of financial administration, budgeting and invoice processing.
• Advantage: knowledge of the JD Edwards online procurement system.

Remuneration is R401,036 total cost to company per annum. Candidates apply by sending their resume/CV.