Secretary – Retirement Fund Frontline Conduct Supervision

About the role

The Secretary provides professional secretarial and administrative support to the Departmental Head of the Retirement Funds Frontline Conduct Supervision unit. The role ensures smooth office operations, effective communication, and reliable coordination of meetings and travel.

Key responsibilities

• Manage the Departmental Head’s electronic diary and prepare hard‑copy agendas.
• Arrange local and international travel, accommodation, foreign exchange, and post‑travel reconciliations.
• Maintain electronic and central filing systems for departmental documents.
• Handle incoming and outgoing correspondence, screen calls, and manage the shared hard drive.
• Plan and facilitate departmental meetings, take minutes, and draft presentation materials.
• Assist with budget management, including stationery, telephone, catering and other departmental costs.
• Raise procurement cases for the Frontline Conduct Supervision team and keep purchase‑order records.
• Coordinate follow‑ups, deadlines, and stakeholder interactions across the division.
• Support departmental events and any additional duties delegated by the Departmental Head.

Required profile

• Strong interpersonal and communication skills, both verbal and written.
• Highly reliable, disciplined, trustworthy and able to work under pressure.
• Excellent organisational abilities and the capacity to liaise with staff at all levels.
• Professional demeanor with a friendly attitude.

Required skills

• Proficient computer usage and competent typing skills.

What we offer

• Opportunity to work within a leading financial regulatory authority.
• Inclusive workplace committed to increasing representation of marginalised groups.