Sales & Tender Administrator (External) – Public Bonds & Projects

About the role

The Sales & Tender Administrator will support the business by identifying tender opportunities, preparing and submitting comprehensive tender and quotation packages, and ensuring compliance with all mandatory requirements. This external role is based in Mpumalanga and works closely with sales, procurement and technical teams.

Key responsibilities

• Identify and monitor new tenders, RFQs and procurement opportunities.
• Coordinate the end‑to‑end tender and quotation submission process.
• Compile, format and proofread tender and quotation documentation.
• Ensure mandatory tender requirements and supporting documents are accurate and valid.
• Maintain company compliance documentation such as tax, CIPC and B‑BBEE certificates.
• Liaise with management, sales, procurement, technical teams and subcontractors to gather required information.
• Assist with pricing schedules, Bills of Quantities, quotations and submission timelines.
• Maintain a comprehensive tender register with opportunities, deadlines and outcomes.
• Submit tenders and quotations before closing deadlines and keep electronic and physical filing systems.
• Update databases, CRM systems and tender portals and prepare regular tender reports for management.

Required profile

• Grade 12 / Matric certificate (minimum).
• Diploma or degree in Business Administration, Supply Chain Management, Commerce or related field (advantage).
• 1–3 years of experience in tender administration, sales administration, procurement or similar role.
• Experience in construction, engineering, mining or power‑station environments (advantage).
• Strong attention to detail, organisational and administrative abilities.
• Ability to work under pressure, meet strict deadlines and handle multiple tenders simultaneously.

Required skills

• Proficient use of Microsoft Word.
• Proficient use of Microsoft Excel.