Reception & Office Support Administrator

About the role

Join a well‑established property company as a Receptionist and Office Support Administrator. The position is ideal for recent matriculants or junior candidates who thrive in a busy office environment, enjoy front‑line customer service, and help keep daily operations running smoothly.

Key responsibilities

• Welcome and assist walk‑in clients in a professional manner.
• Manage the company switchboard, screen incoming calls and handle the general office email inbox.
• Open the office each morning and close it at the end of the day, ensuring equipment is shut down and premises are secured.
• Maintain a clean, organised, and welcoming reception and office environment.
• Administer attendance registers, key control, and management calendars.
• Schedule appointments for the on‑site healthcare practitioner and coordinate boardroom bookings.
• Prepare and distribute meeting agendas, presentations, minutes and other documentation.
• Monitor and replenish stationery, manage printer supplies and perform basic troubleshooting.
• Oversee office plants, coordinate maintenance requests and control stock of office supplies.
• Provide Lightstone support and assist with user access, email account setup, laptop configuration, printer setup and telephone system management for new employees.

Required profile

• Professional and well‑presented with a friendly, approachable demeanor.
• Excellent interpersonal and communication skills.
• Strong administrative abilities, highly organised and detail‑oriented.
• Problem‑solving mindset and ability to work independently or as part of a team.
• Reliable, trustworthy and proactive.

Required skills

• Microsoft Outlook and email account setup.
• Lightstone system support.
• Laptop configuration and basic IT troubleshooting.
• Printer setup, supply management and basic troubleshooting.
• Telephone system management.