Purchasing Clerk – Pre‑opening Hotel

About the role

The Purchasing Clerk will support the pre‑opening phase of a luxury hotel by managing food inventory, processing orders, and ensuring accurate financial documentation. This full‑time position requires strong organisational skills and a commitment to food safety and quality standards.

Key responsibilities

• Calculate figures for food inventories, orders and costs.
• Maintain clear, organised records of reports and invoices.
• Post invoices using computer programs and reconcile shipping invoices with receiving reports.
• Conduct inventory audits, complete requisition forms and monitor PAR levels.
• Receive, unload and process deliveries; refuse damaged or incorrect items.
• Troubleshoot vendor delivery issues and oversee returns.
• Adhere to food safety, handling policies and quality‑assurance standards.
• Report accidents, injuries and unsafe conditions; complete safety training.
• Follow company policies, maintain professional appearance and protect confidential information.
• Communicate clearly with colleagues, answer phones courteously and support team goals.

Required profile

• Ability to follow safety and security procedures and report incidents promptly.
• Professional demeanor with attention to confidentiality and asset protection.
• Clear written and verbal communication skills.
• Team‑oriented attitude and willingness to support common objectives.
• Physical capability to stand, walk, lift up to 50 lb and navigate confined or uneven spaces.

Required skills

• Computer applications
• Point of Sale (POS) systems