Principal Clerk – Records Management

About the role

The Principal Clerk is responsible for managing the Records Section, overseeing the safe storage of files and coordinating the systematic transfer and disposal of records in line with legislation. The role also provides essential administrative support to the Administration Officer and the wider directorate.

Key responsibilities

• Control the Records Section and all assets therein by ensuring that files are properly stored and safely kept.
• Oversee the implementation of a systematic transfer and disposal programme for records.
• Liaise with the Archives division and maintain a master copy of the filing system in accordance with relevant legislation.
• Obtain disposal authority and manage the distribution or transfer of qualifying material to the National Archivist.
• Provide administrative support to the Administration Officer and the entire directorate.

Required profile

• Grade 12 (NQF Level 4) or equivalent qualification.
• Minimum of 2 years’ relevant experience in records or administrative functions.
• Proficiency in computer use and basic data processing.

Required skills

• Computer literacy, including standard office software.
• Data processing and analysis using computer applications.