Personal Assistant to the CFO

About the role

The University of Cape Town's Finance Department is appointing a Personal Assistant to the Chief Financial Officer (CFO) in a permanent Payclass 8 position based in Cape Town. The role provides strategic, administrative and operational support to the CFO and the Office of the CFO, directing, planning, coordinating and overseeing its projects, operations and activities while engaging with internal and external stakeholders.

Key responsibilities

• Provide strategic, administrative and operational support to the CFO and the Finance Directorate.
• Coordinate the planning, execution and monitoring of activities, projects and priorities within the Office of the CFO.
• Prepare executive correspondence, reports, presentations and governance documentation.
• Monitor strategic and operational initiatives, maintain reporting mechanisms and track the implementation of actions and commitments.
• Build relationships with internal and external stakeholders and facilitate communication across the University.
• Support governance, compliance and administrative processes.

Required profile

• NQF 6 qualification in Business Administration, Office Management, Public Administration or a related field.
• At least five years' experience supporting and coordinating an executive office.
• Experience in data management and analysis, and in preparing reports, presentations, briefing notes and executive correspondence.
• Experience coordinating governance and committee processes, including agenda preparation, meeting logistics, minute-taking, action tracking and reporting.
• Advantageous: knowledge of higher education governance, funding and operating environments.

Required skills

• Advanced proficiency in Microsoft 365, especially Teams, Word, PowerPoint and Excel.
• Strong analytical, writing and stakeholder management skills.
• Ability to work independently, manage competing priorities and handle confidential information with discretion.

Annual cost of employment, including benefits, is between R448 889 and R528 105. Applications are made through the university's internal careers site, with a letter of motivation, CV, three referees, highest qualification and ID/passport copy. The closing date is 6 November 2026.