Personal Assistant to Executive Manager – Corporate Services

About the role

The Office of Health Standards Compliance is seeking a highly organized Personal Assistant to support the Executive Manager of Corporate Services. This role involves managing schedules, communications, and administrative functions to ensure smooth operation of the executive office.

Key responsibilities

• Manage the Executive Manager’s appointment and meeting schedule, including logistics and minute taking.
• Prepare and compile meeting packs, reports, memos, and letters.
• Coordinate travel arrangements and itineraries for the Executive Manager.
• Administer expenditure records, reports, and document flow in and out of the office.
• Facilitate communication and relationships with staff, stakeholders, and external partners.
• Oversee office resources and support performance reporting for units under the Executive Manager.

Required profile

• Bachelor’s degree or National Diploma in Business Administration, Secretarial Support, Office Administration/Management or Public Administration/Management.
• Minimum six years of secretarial/personal assistant experience, with at least four years supporting senior management.
• Strong problem‑solving, decision‑making, written and verbal communication, and conflict‑resolution abilities.
• Ability to act with tact, discretion, and maintain confidentiality.
• Excellent planning, organisational, and advanced computer skills.
• Willingness to work outside normal working hours and a valid driver’s licence.