Personal Assistant to COO – Executive Support

About the role

We are looking for a highly professional and discreet Personal Assistant to support the Chief Operating Officer of a financial services firm. The role combines executive administrative duties with confidential personal assistance, requiring meticulous attention to detail and the ability to juggle multiple priorities.

Key responsibilities

• Manage and maintain the COO’s calendar, schedule meetings, and arrange logistics for internal and external engagements.
• Prepare agenda packs, reports, and documentation ahead of meetings and ensure the COO is fully briefed.
• Coordinate meetings with executive leadership, board committees, regulators and key stakeholders.
• Maintain an organized electronic and hard‑copy filing system with strict version control and secure record‑keeping.
• Screen calls, emails and requests, prioritising urgent matters and escalating risks.
• Attend meetings, take minutes, track action items and follow up to completion.
• Handle personal and family‑related scheduling, travel, lifestyle management and household vendor coordination in strict confidence.

Required profile

• Proven experience supporting senior executives, preferably in a financial services environment.
• Exceptional discretion, integrity and ability to manage confidential information.
• Strong organisational and multitasking skills with a proactive, solution‑oriented mindset.
• Excellent written and verbal communication, capable of drafting correspondence and preparing briefing materials.

Required skills