Personal Assistant to CEO

About the role

We are seeking a versatile and highly‑organized Personal Assistant to support our CEO in a fast‑paced environment. The role involves scheduling meetings, making travel arrangements, coordinating guests and handling ad‑hoc duties as required.

Key responsibilities

• Report to the CEO and coordinate daily meetings.
• Type, format, and edit reports, documents, and presentations.
• Enter data, maintain databases, and keep records.
• Liaise with internal departments, answer calls, and arrange travel.
• Manage internal and external correspondence on behalf of senior management.
• Schedule appointments, maintain an events calendar, and send reminders.
• Copy, scan, fax documents and take notes.
• Prepare facilities for scheduled events and arrange refreshments when required.
• Order office supplies, manage mail and courier services.
• Observe best business practices and etiquette.

Required profile

• High school diploma or GED; certification in secretarial work or office administration is a plus.
• 5‑10 years of experience as a personal or executive assistant.
• Advanced typing, note‑taking, record‑keeping and organizational skills.
• Excellent written and verbal communication and interpersonal abilities.

Required skills

• Proficiency with Microsoft Word, Excel and PowerPoint.
• Experience using Microsoft Outlook for appointment scheduling and call forwarding.