Personal Assistant
Department of Water and Sanitation
Job description
About the role
The Department of Water and Sanitation is looking for a Personal Assistant in the Western Cape. The post provides secretarial and receptionist support to the manager, implements administrative procedures for the component and keeps the office running smoothly.
Key responsibilities
- Receive telephone calls and visitors on behalf of the manager and implement policies and procedures
- Engage suppliers on purchased materials and develop an implementation plan
- Ensure financial procedures are followed in the section and compile monthly reports presented to the managers
- Liaise with travel agencies for travel arrangements, arrange meetings and events, and process invoices including travel and subsistence claims
- Draft routine correspondence and reports, including meeting minutes, and administer leave registers, telephone accounts and document filing
- Receive, record and distribute incoming and outgoing documents, collect documents needed for meetings and give feedback on administrative gaps
- Provide records on goods and services procured and handle procurement items for the office
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Department of Water and Sanitation
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