Personal Assistant

About the role

We are seeking a proactive Personal Assistant to support the Chief Director in Polokwane. The role involves managing communications, coordinating meetings, and ensuring smooth office operations.

Key responsibilities

• Receive and screen phone calls and emails, drafting professional correspondence for internal and external stakeholders.
• Act as the primary point of contact, greet visitors and direct inquiries to the appropriate directorates.
• Perform advanced typing tasks and operate office equipment such as fax machines and photocopiers.
• Organise and maintain secure digital and physical filing systems for easy document retrieval.
• Prepare, proofread and collate reports, memos, presentations and other submissions.
• Collect, analyse and compile information requested by the Chief Director and clarify instructions on their behalf.
• Coordinate meeting schedules, book appointments, resolve conflicts, and arrange logistical details including agendas, rooms, catering and minute taking.
• Organise travel itineraries, book flights and arrange accommodation for corporate trips.
• Manage the unit’s leave register and monitor expenditure commitments, including BAS reporting.
• Order and manage office supplies, stationery, equipment and refreshments to prevent shortages.
• Keep up to date with relevant policies and procedures to provide efficient support to the Chief Director.