Payroll and HR Administrator – Manufacturing Industry

About the role

Our client, a leading manufacturer of packaging machinery for the food and beverage sector, is looking for a detail‑oriented Payroll and HR Administrator to join the finance and HR team in Paarl. The role combines full‑cycle payroll processing for salaried staff across several entities with a range of HR administrative duties.

Key responsibilities

• Capture and process earnings (overtime, commissions, allowances, bonuses) and deductions (medical aid, pension, garnishees, PAYE, UIF, SDL).
• Prepare payroll journals, reconcile payroll to the general ledger and third‑party payments, and generate monthly earnings, deductions and cost‑analysis reports.
• Submit statutory returns (PAYE, UIF, SDL) on time and manage pension‑fund, medical‑aid and other benefit payments.
• Maintain payroll data in payroll software, Excel and accounting systems; update employee records for new hires, terminations and salary changes.
• Respond to employee payroll queries, distribute payslips and assist with benefit‑related questions.
• Liaise with external providers such as pension funds, medical‑aid schemes and regulatory bodies, processing applications and documentation.
• Support employment‑equity reporting, audits and other HR administrative tasks as required.

Required profile

• Detail‑oriented and highly organized professional.
• Experience processing payroll for salaried personnel across multiple entities.
• Familiarity with South African statutory requirements (PAYE, UIF, SDL, SARS).

Required skills

• Payroll software proficiency.
• Advanced Microsoft Excel.
• Knowledge of accounting systems.
• Statutory reporting (PAYE, UIF, SDL) and SARS reconciliation.