Operations Coordinator – Remote (LATAM/South Africa)

About the role

We are a fast‑growing education and content brand seeking a proactive Operations Coordinator to serve as the Founder’s strategic right‑hand. Working remotely from LATAM or South Africa, you will streamline schedules, manage projects and ensure smooth day‑to‑day operations.

Key responsibilities

• Own the Founder’s calendar across multiple time zones, coordinating travel, deep‑work blocks and meetings without conflicts.
• Filter and organize the Founder’s inbox, draft responses in the Founder’s voice and track follow‑ups.
• Attend key meetings, prepare agendas, take detailed notes and hold the team accountable for action items.
• Build and maintain the master project workspace in Notion, turning verbal directives into task lists and tracking deadlines.
• Serve as the primary point of contact for partners, vendors and podcast guests, ensuring timely delivery.
• Maintain a well‑structured Google Drive, keeping documentation, templates and SOPs up‑to‑date.
• Manage the GoHighLevel CRM: tag leads, update records, monitor sales pipeline and verify automated follow‑up sequences.
• Provide white‑glove support to students and customers, handling inquiries and routing technical issues.
• Assist content production by managing YouTube upload checklists, tracking the content calendar and coordinating assets with video editors.

Required profile

• Systems thinker who creates structure and SOPs rather than merely following instructions.
• Proactive “leader‑up” attitude, comfortable reminding the Founder of deadlines and suggesting workflow improvements.
• Excellent organizational skills with a natural inclination toward checklists.
• Ability to operate at high speed in a fast‑changing environment.

Required skills

• Notion
• Google Drive
• GoHighLevel CRM