Operations Assistant - Financial Crime Consultancy

About the role

Capitex is a contract and interim staffing firm focused on financial crime compliance, placing KYC, AML, sanctions, fraud and transaction monitoring professionals with banks and regulated firms in the UK, UAE and the US. This Operations Assistant role frees the CEO from contractor and client administration and keeps the business growing. You will report directly to the CEO and work alongside two client-facing consultants. The role is fully remote, based in South Africa, on an initial six-month fixed-term contract through Capitex's UAE entity.

Key responsibilities

• Chase contractors and client managers for weekly and monthly timesheets across three regions, collate and check approved timesheets against contract terms, flag discrepancies and prepare summary schedules for sign-off
• Collect onboarding documents, carry out identity and right-to-work checks, chase references and maintain audit-ready compliance files for each placed contractor
• Keep contractor, client and placement records accurate, maintain the SharePoint and Teams file structure, and prepare invoice data for review
• Liaise with Employer of Record providers, track contract end dates, document expiries and payment deadlines, and raise issues early

Required profile

• Open to early-career candidates; one to three years in an administrative, bookkeeping, payroll or back-office support role
• Attention to detail, clear professional written English, comfort following up repeatedly and politely, and ability to work independently
• Discreet handling of confidential candidate, client and financial information
• Based in South Africa, able to work UK business hours, with reliable fibre internet and a quiet private workspace

Required skills

• Solid Excel skills and confidence with software and online systems
• Microsoft 365, SharePoint or Teams (any of these)
• Helpful but not required: recruitment, staffing, payroll or professional services background, or compliance, banking or vetting experience

What we offer

• Fully remote work with a direct line to the CEO and decisions made the same day
• Exposure to financial crime compliance and room to grow as the business expands across the UK, UAE and US