Office Coordinator & Travel Administrator

About the role

The Office Coordinator manages day-to-day office administration and provides end-to-end business travel support, including domestic and international travel arrangements. The position reports to the Manager and closes on 19 October 2026.

Key responsibilities

• Coordinate domestic and international business travel: flights, accommodation, car hire, airport transfers and other approved requirements, with quotations and approvals obtained before booking.
• Prepare and communicate itineraries and booking confirmations, handle changes and cancellations, and liaise with travel agencies, airlines and accommodation providers.
• Assist with visa documentation, maintain travel records, monitor travel spend and help reconcile invoices and expenses.
• Maintain filing and record-keeping systems, manage office supplies and stationery, and support supplier and invoice administration.
• Support group travel, conferences and events, and assist with meeting and event logistics.
• Provide administrative support to employees and management, respond to queries, and escalate issues to the appropriate stakeholders.
• Ensure compliance with travel policies, approval processes and cost controls, and keep documentation accurate for audit purposes.

Required profile

• Matric (school-leaving certificate).
• Preferred: certificate or diploma in Office Administration, Business Administration, Travel and Tourism, Hospitality or a related field.
• 2-4 years' experience in office administration, travel administration, executive support or a similar role, including travel coordination and supplier work.
• Excellent communication, organisation and leadership skills, with strong attention to detail and confidentiality.

Required skills

• Intermediate Microsoft Office skills, especially Outlook, Word and Excel.
• Travel booking and management systems.
• Familiarity with ERP and CRM systems is advantageous.