Office Coordinator

About the role

The Automobile Association of South Africa (AA) is looking for a highly organised and professional Office Coordinator in Kyalami to provide executive support to the CEO while managing the Association's reception and front-office functions. The role suits someone with strong administrative, communication and stakeholder management skills who can keep confidential records and handle many priorities in a fast-paced environment.

Key responsibilities

• Manage and coordinate the CEO's diary, appointments and meetings, and arrange travel, accommodation and related logistics
• Coordinate internal and external meetings, including agendas, invitations and meeting packs
• Manage correspondence and escalate matters appropriately; prepare presentations, reports and supporting documentation
• Maintain confidential records and filing systems, and follow up on actions arising from meetings
• Serve as first point of contact for visitors, members, clients and stakeholders, and manage incoming calls and enquiries
• Coordinate visitor access, meeting room bookings and preparation, and receive and distribute correspondence and couriers
• Coordinate stationery and office supplies, assist with travel administration and corporate events, and contribute to process improvements

Required profile

• Grade 12 / National Senior Certificate
• Diploma in Office Administration, Business Administration, Secretarial Studies, Management or a related field; a relevant tertiary qualification is advantageous
• Minimum of 3-5 years' experience in office administration, executive support, reception or a similar coordination role
• Proven experience managing executive calendars, meetings and travel arrangements, and experience in a corporate or professional services environment
• Experience in reception and customer-facing functions is advantageous

Required skills

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint)
• Confidentiality and stakeholder management

To apply, complete the application form and upload your CV and supporting documents such as certificates and references.