Logistics Site Administrator

About the role

The Logistics Site Administrator ensures the smooth day‑to‑day operation of our Cape Town site by managing staff attendance, contracts, payroll liaison and on‑site health and safety documentation. The role reports to the Area Manager and escalates only issues that cannot be resolved independently.

Key responsibilities

• Conduct daily roll‑call, record absenteeism and arrange backup staff.
• Verify uniform compliance and maintain up‑to‑date staff contracts, certificates and medical expiry dates.
• Manage backup transport, PPE stock and ensure all licences (driver, MHE, PDP) are current.
• Process hours, leave and forward information to payroll; print and distribute payslips.
• Induct new employees, schedule shift postings and handle contract extensions or terminations.
• Organise training sessions for new hires and identify development needs for existing staff.
• Coordinate client requirements for food, transport and licence renewals.
• Document on‑site incidents (IOD forms) and forward completed paperwork to HR.
• Address HR and employee‑relations queries, including UIF, maternity and leave administration.

Required profile

• Strong organisational skills with the ability to manage multiple administrative tasks simultaneously.
• Experience in staff attendance tracking, contract administration and payroll coordination.
• Familiarity with health‑and‑safety documentation and licence renewal processes.
• Excellent communication skills for liaising with clients, payroll and HR departments.
• Ability to train and induct new staff and to handle employee‑relations matters.

Required skills