Legal Documentation Assistant – Remote

About the role

Job Duck is seeking a proactive Legal Documentation Assistant to support attorneys in a fully remote environment. Working Monday to Friday, 9:00 AM‑5:30 PM MDT, you will help keep legal matters organized, ensure deadlines are met, and maintain high‑quality communication with clients and internal teams.

Key responsibilities

• Assist attorneys with franchise secondary reviews, document preparation, proofreading, and quality control.
• Maintain professional client communication regarding document requests, scheduling, filing requirements, and project updates.
• Coordinate workflows across attorneys, paralegals, legal assistants, and clients to ensure efficient progress.
• Support trademark filing logistics, docket management, and renewal processes.
• Prepare weekly status reports on active matters, deadlines, and attorney priorities.
• Track action items, assignments, and follow‑up requirements in task‑management systems.
• Monitor attorney email accounts, identify matters needing attention, and resolve workflow issues.
• Ensure compliance with deadlines across multiple matters and projects.

Required profile

• Minimum 3 years experience as a Legal Assistant or Paralegal in a business‑focused environment.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written communication and attention to detail.
• Proactive attitude and ability to work independently in a remote setting.

Required skills

• Document preparation and proofreading.
• Trademark filing and docket management.
• Use of task‑management and case‑tracking systems.

What we offer

• Full‑time remote position with a consistent MDT schedule.
• Opportunity to work with US‑based employers through Job Duck’s platform.
• Supportive, culturally diverse team recognized as a Great Place to Work for four consecutive years.