HR & Operations Coordinator

About the role

This fully remote position supports U.S.-based clients and requires availability during U.S. business hours. The HR & Operations Coordinator will help maintain accurate employee records, payroll processes, vendor compliance, and operational documentation as the organization scales.

Key responsibilities

• Assist with recruiting activities, including candidate vetting, interview scheduling, and record keeping.
• Track employee write‑ups, disciplinary documentation, and ensure payroll hours are accurately recorded and approved.
• Collaborate with management to resolve payroll discrepancies and maintain HR documentation in line with company policies.
• Monitor vehicle registrations, licensing requirements, compliance deadlines, and renewal schedules.
• Support vendor vetting, onboarding, and ongoing compliance, ensuring contracts, W‑9s, and other records remain current.
• Create and maintain internal documentation for HR and operational procedures.
• Prepare reports on payroll, compliance, and administrative activities, and follow up on pending approvals.

Required profile

• Highly organized professional who enjoys administrative coordination and process management.
• Ability to work remotely while aligning with U.S. business hours.
• Strong attention to detail for compliance oversight and documentation accuracy.

Required skills