HR Coordinator and Admin Support

About the role

We are looking for a proactive HR Coordinator who will also provide comprehensive administrative support to our Executive Director and broader team. The role blends HR functions, executive assistance, and personal support, ensuring smooth daily operations and effective coordination across the organisation.

Key responsibilities

• HR support: liaise with recruitment agencies and intermediaries, coordinate and participate in interviews, draft and manage employment agreements, handle salary negotiations, maintain HR databases, and approve team holiday requests in line with operational schedules.
• Administrative duties: schedule meetings, support internal coordination, review and monitor salary and client payment processes with the accountant, and track payment records in Excel.
• Travel and events: arrange company travel bookings (flights, hotels), organise company events and off‑sites, including venue, meeting rooms and catering arrangements.
• Executive assistance: manage the Executive Director’s daily agenda, meeting links and notes, maintain the calendar with reminders, prioritize urgent matters and handle confidential information with discretion.
• Personal assistance: support the Executive Director with private travel, appointments and errands such as shopping and medical bookings.

Required profile

• Proven experience in HR administration and recruitment coordination.
• Strong organisational abilities to manage multiple calendars, travel arrangements and event logistics.
• High level of discretion when handling confidential information.
• Excellent communication skills for liaising with agencies, staff and external partners.

Required skills

• Excel