Health and Safety Administrator

About the role

A fast-paced, detail-oriented Administrator is needed to provide administrative support to the Health and Safety team at the Orkney (Vaal Reefs) site. The role covers safety documentation, employee records, compliance uploads and reporting.

Key responsibilities

• Maintain corporate profile, insurance, workers' compensation and safety documentation in an audit-ready form.
• Capture and update historical safety performance data and maintain accurate employee profiles and records.
• Track expiry dates of certificates, licences, medicals and inductions and arrange renewals before expiry.
• Submit documentation for verification and follow up until approval.
• Prepare, format, name and upload safety documentation to ComplyWorks; manage revisions, resubmissions and rejections without duplicates.
• Upload daily/weekly medicals, inductions, HIRA documents, toolbox talk registers and site meeting records.
• Update tools, equipment, plans and machinery records.
• Onboard new employees by capturing CVs, certificates and relevant documentation, and allocate machinery and equipment to the correct site.
• Digitise information from paper and audio files into electronic databases.
• Compile and submit health and safety reports to management and third parties.

Required profile

• Grade 12 or equivalent.
• 3 to 5 years of experience in a similar administrative role.
• 3 to 5 years in a production, mining or construction environment is advantageous.
• Experience with ComplyWorks or HRM systems, and with health and safety, is advantageous.

Required skills

• Computer literacy in MS Word, Excel, Outlook and PowerPoint.
• Attention to detail, accuracy and strong document control.
• Good reporting, communication and organisational skills, and ability to work under pressure.