Full-time Office Manager

About the role

The Chinese Progressive Association is seeking a dedicated full‑time Office Manager to ensure smooth daily operations of its Boston office. This role supports the organization’s mission of empowering the Chinese community through efficient administrative and logistical management.

Key responsibilities

• Manage office inventory, vendor relationships, and supply stocking.
• Oversee equipment upkeep, building maintenance, and basic server maintenance while liaising with an IT support consultant.
• Handle day‑to‑day bill payments, bookkeeping, and financial record‑keeping.
• Receive, sort, and distribute incoming mail and coordinate outgoing communications such as bi‑monthly newsletters.
• Coordinate logistics for in‑person and virtual events, including sponsorships and promotional materials.
• Support member and donor tracking, database updates, and membership renewal processes.
• Provide general administrative assistance to the Deputy Director and Executive Director as needed.

Required profile

• Bachelor’s degree or equivalent practical experience.
• 3–5 years of experience in administrative or office‑management roles.
• Detail‑oriented, responsible, and honest with strong organizational and time‑management abilities.
• Familiarity with bookkeeping and human‑resources functions is preferred.
• Excellent communication and interpersonal skills, with a commitment to the organization’s grassroots mission.

Required skills

• Proficiency with Microsoft Office.
• Proficiency with Google Workspace.
• Experience using Zoom for virtual meetings.
• Familiarity with QuickBooks (a plus).

What we offer

• Competitive salary ranging from $60,000 to $65,000 per year, based on experience.
• Health, dental, and life insurance.
• 403(b) retirement plan.
• Generous holiday and vacation time.