Executive Secretary (Secretarial Support)

About the role

We are seeking an Executive Secretary to provide high‑level administrative support to managers and professionals within the City of Ekurhuleni. The role involves managing correspondence, coordinating meetings, and ensuring smooth day‑to‑day operations in line with municipal policies.

Key responsibilities

• Perform secretarial, clerical and administrative tasks for managers and professionals.
• Identify and resolve queries promptly, applying discretion and escalating unresolved issues.
• Manage diaries, calendars, schedule meetings and book venues.
• Arrange travel bookings and accommodation for managers.
• Enter, transcribe, record and store information in written or electronic format while complying with governance and legislative requirements.
• Ensure timely delivery and collection of documentation as instructed.
• Adhere to established standards, policies and SOPs to minimise financial wastage and manage risk.
• Uphold Batho Pele principles in all interactions.

Required profile

• Secretarial Diploma or equivalent NQF Level 5 qualification.
• 1–3 years of experience in a secretarial environment.
• Ability to provide high‑quality administrative support and maintain confidentiality.
• Willingness to submit proof of NQF qualification when requested.