Executive Secretary

About the role

The Executive Secretary will support two Managing Executives, handling business administration, project support and acting as the primary point of contact for the office. This role ensures smooth day‑to‑day operations, manages communications and coordinates meetings, travel and events.

Key responsibilities

• Manage real‑time email, telephone screening and message handling for the Managing Executives.
• Maintain and organise calendars, arrange appointments, meetings, conferences and ensure executives are well prepared.
• Prepare, proofread and edit documents for signature and compile reports for board, audit committees and other stakeholders.
• Administer OPEX and CAPEX budgets, reconcile expenditures, process invoices and expense reports.
• Coordinate local and international travel, including itineraries, visas, accommodation and logistics.
• Plan and execute events, workshops, seminars and other functions hosted by the executives.
• Support specific projects, conduct research and provide project coordination as required.
• Maintain office management systems, data filing and ensure confidentiality of information.

Required profile

• Matric qualification and a relevant secretarial certificate or diploma.
• Minimum of 5 years experience in a secretarial or executive support role.
• Advanced knowledge of Microsoft Office applications.
• Understanding of office management processes; knowledge of IT/telecommunications environment is an advantage.
• Familiarity with SAP EVO is a plus.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Project
• Internet navigation
• SAP EVO (advantageous)