Executive Project Manager & Strategic Assistant

About the role

EyeCarePro, a leading digital‑marketing agency for eye‑care practices, is seeking an Executive Project Manager & Strategic Assistant. The role acts as the operational quarterback for the executive team, ensuring daily execution aligns with the company’s growth objectives and freeing leadership to focus on vision and client relationships.

Key responsibilities

• Proactively manage the executive calendar, aligning meetings with top business priorities.
• Prepare daily and weekly briefings, context notes, and key talking points.
• Monitor and synthesize the executive inbox, flag urgent items and draft responses.
• Anticipate meeting needs, gathering materials, stakeholder insights and follow‑ups.
• Track and drive multiple consulting, operations and internal projects, maintaining plans, timelines and task lists.
• Hold internal teams and executives accountable to deadlines and quality standards.
• Serve as the primary liaison for high‑level clients, handling post‑meeting recaps, action items and onboarding.
• Identify inefficiencies, design repeatable processes and organise digital workspaces for scalable operations.

Required profile

• Highly organized, proactive and detail‑oriented with a strong sense of ownership.
• Ability to think two steps ahead and anticipate needs before they are voiced.
• Comfortable thriving in an ambiguous, fast‑moving entrepreneurial environment.
• Excellent communication confidence and a track record of keeping projects on track.

Required skills