Executive Personal Assistant to Portfolio Executives

About the role

The Executive Personal Assistant to Portfolio Executives provides proactive, confidential support that enables effective portfolio governance and executive decision‑making. You will ensure senior executives are well‑prepared, informed and organised, allowing them to focus on strategic performance, risk management and stakeholder relationships.

Key responsibilities

• Own and manage the Portfolio Executive’s diary, prioritising appointments by business urgency, risk and governance deadlines.
• Coordinate meeting logistics – venue, virtual links, travel, pre‑reads, agendas and decision items – and resolve conflicts early.
• Compile, quality‑check and distribute packs for portfolio, OPCO, asset‑management and client governance meetings.
• Draft agendas, minutes, decision logs, action registers and follow‑up trackers; maintain version‑controlled governance records for audit.
• Prepare first‑draft reports, executive summaries, PowerPoint decks, dashboards and Excel schedules; verify completeness, accuracy and alignment to KPIs.
• Produce concise briefing notes highlighting issues, risks, dependencies and required decisions.
• Serve as the primary coordination point for stakeholder, client and tenant communications, maintaining contact lists and correspondence records.
• Track portfolio‑level action plans for strategic initiatives, operational improvements, audits and data‑clean‑up projects.

Required profile

• Strong organisational and time‑management abilities with a focus on confidentiality.
• Excellent written and verbal communication skills.
• Attention to detail and ability to work under tight deadlines.
• Proactive mindset with a results‑oriented approach.

Required skills

• Microsoft PowerPoint
• Microsoft Excel
• Familiarity with AI‑assisted tools for document preparation