Executive Personal Assistant – Support 4 Leaders

About the role

The Executive Personal Assistant will ensure the smooth operation of the business by providing proactive, professional administrative support to four senior executive leaders and their teams. This role combines calendar management, meeting coordination, travel arrangements, and budget oversight across a variety of projects.

Key responsibilities

• Manage and maintain the diaries of four executive leaders, scheduling meetings, workshops and functions.
• Coordinate venue logistics, catering and other arrangements, ensuring compliance with budget parameters.
• Prepare and distribute agendas, presentations and minutes in a timely manner.
• Arrange travel itineraries and process related expenses according to company policies.
• Handle incoming calls, correspondence and email, responding independently where appropriate.
• Maintain office supplies, refreshments and equipment, monitoring stock levels and service contracts.
• Process invoices, ensure timely payments and adhere to service level agreements.
• Maintain accurate electronic and paper filing systems for easy access.
• Utilise IT systems effectively to ensure documentation accuracy and compliance with company policies.

Required profile

• NQF Level 7 qualification or equivalent.
• 5‑8 years of experience as a personal assistant supporting multiple senior leaders.
• Experience in the financial services or insurance sector is an advantage.
• Familiarity with Momentum systems preferred.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Strong computer literacy and competence with the Microsoft Office suite.
• Knowledge of Momentum systems.